Local Hotels
̨ÍåÂãÁÄÖ±²¥ has negotiated rates with many hotels located near the Chicago and Evanston campuses. ̨ÍåÂãÁÄÖ±²¥ also offers discounted extended stay rates for visiting professors or other guests of ̨ÍåÂãÁÄÖ±²¥. Please see the Guest Travel page for more information on guest travel.
All short-term hotels with negotiated rates accept direct billing upon request to ̨ÍåÂãÁÄÖ±²¥ departments/units on behalf of their guests to ensure guests do not have to provide payment. Guests may need to provide a personal credit card to the hotel for personal, incidental charges.
For a list of all hotels with negotiated rates and hotel contact information, please visit the Hotel Rates page.
Book a Local Hotel
Faculty and staff have two options for booking ̨ÍåÂãÁÄÖ±²¥ local hotels with negotiated rates:
- Call hotel directly: All of ̨ÍåÂãÁÄÖ±²¥'s local hotels with negotiated rates, including extended stay hotels, can be booked and billed via invoice by contacting the hotel directly. Please make sure to request the ̨ÍåÂãÁÄÖ±²¥ rate when making reservations.
- Book hotel through Egencia: All of ̨ÍåÂãÁÄÖ±²¥'s local hotels with negotiated rates, except extended stay hotels, can be booked and directly billed to a department/unit chart string through . These negotiated rate hotels will be tagged within Egencia as ̨ÍåÂãÁÄÖ±²¥ Preferred hotels. For information on how to directly bill hotels, please follow the guidance provided on the Hotels page.
For more information on booking hotels through Egencia, please visit the Egencia page.
Please note that ̨ÍåÂãÁÄÖ±²¥'s local hotels with negotiated rates can also be booked through either of ̨ÍåÂãÁÄÖ±²¥'s brick and mortar travel agencies; however, direct billing is not available.
Information about Negotiated Hotel Rates
Please note that ̨ÍåÂãÁÄÖ±²¥'s negotiated rates may not always be available during peak travel dates or special events.
̨ÍåÂãÁÄÖ±²¥ travelers should also note the following:
- To receive ̨ÍåÂãÁÄÖ±²¥'s discounted rates, you may be required to provide your Wildcard.
- ̨ÍåÂãÁÄÖ±²¥ is not responsible for changes to a hotel's rates. Please confirm rates with the hotel before making reservations.
- Hotel rates are based on availability.
- Blackout dates may apply, especially during holidays, peak travel seasons, and special events (such as ̨ÍåÂãÁÄÖ±²¥ graduation).
- Hotel rates are subject to applicable taxes. Please note that while ̨ÍåÂãÁÄÖ±²¥ is exempt from sales taxes, the University is not exempt from many taxes associated with travel and conferences, including food and lodging taxes on hotel rooms and meals.
- Listed rates are applicable for the current year unless noted otherwise.
̨ÍåÂãÁÄÖ±²¥ group rates for Chicago hotels:
- The negotiated rates listed are for up to nine business travelers per reservation only. Rates for groups of 10 or more will be negotiated separately.
- Contact the hotel's Account Representative for details.
Direct Billing
All local hotels with Negotiated Rates accept requests for direct billing (via invoice) to University departments/units.
If you require direct billing for a hotel that is not on the above list:
- Contact Procurement and Payment Services (PPS) for assistance. PPS will submit all appropriate paperwork to the hotel, so they will handle the transaction as a direct bill and waive appropriate taxes. Contact PPS via phone (847-491-8120), email (procurement@northwestern.edu) or fax (847-467-5400).
- Once all of the appropriate paperwork is completed to PPS, submit the Hotel Reservation Agreement form to the hotel to make the reservation.